How to say no to a company that has offered me a job?

Well this can be quite disappointing from the hiring manager’s side; however the candidate can turn down an offer due to several reasons:

  1. The candidate has a better offer than the current one.
  2. Location.

It’s always better to send a formal offer rejection letter even if the offer has already been turned down verbally. Following points will help you draft an offer rejection letter:

  1. Be prompt: Try to send the letter as soon as you make a decision. The company will need to offer the position to someone else, and you don’t want to hold up the process.
  2. Be courteous: Even though you have turned down this offer but you may want yourself to be considered for future opportunities. Savvy job seekers use every possible chance to network, so thank all the people you interviewed with and wish them and their company continued success.
  3. Be diplomatic: If you’ve received another, more generous offer, avoid mentioning the details of the position you’re accepting. Let the hiring manager know that you were impressed by the company and carefully considered the offer, but you are accepting a position that better suits your career objectives.
  4. Be concise: This is not the place to tout your credentials and career accomplishments. The company already realizes your value, so keep your letter short and sweet.

A sample template:

Dear Sir/Madam:

Thank you very much for offering me the XYZ position. After careful consideration, I regret that I must decline your offer. Although you were most encouraging in outlining future advancement possibilities within ABC Company, I have accepted another opportunity that is more in line with my skills and career goals.

I enjoyed meeting you and the rest of your team. You have been most kind and gracious throughout the interview process, and I only wish that circumstances allowed me to accept your offer.

Best wishes for your continued success.


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